Job Description

Job Title: Administrative Assistant – Supply Chain Group

Location: Southside Chicago, IL (Near Hyde Park)

Industry: Healthcare

Compensation: $23.00–$25.00 per hour

Work Schedule: Monday–Friday, 8:00 AM–4:00 PM (100% on-site)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a highly respected hospital system recognized for delivering quality patient care and driving medical innovation. The team is seeking an experienced administrative professional to support senior leadership in the Supply Chain division. This role will be about 6 months

Job Description:

This position provides direct executive-level administrative support to the department’s leadership, assisting with scheduling, document preparation, communication management, and logistical coordination. The ideal candidate will thrive in a fast-paced environment, remain organized under pressure, and handle confidential matters with professionalism.

Key Responsibilities:

• Manage daily calendar and meeting schedules for leadership, ensuring high-priority items are handled efficiently.
• Answer and triage phone calls, including those of a sensitive nature; escalate or resolve inquiries as appropriate.
• Prepare and edit a variety of documents, presentations, and reports.
• Organize travel and coordinate logistics for interviews, candidate visits, and events.
• Monitor and order office supplies; submit work orders and maintenance requests as needed.
• Review, process, and track departmental invoices and reimbursements.
• Maintain organized filing systems for departmental records and confidential personnel information.
• Support recruitment and onboarding processes by coordinating interviews and preparing necessary materials.
• Assist with preparation of board and executive-level presentation materials.
• Perform other administrative tasks and special projects as assigned.

Qualifications:

• High school diploma required; advanced coursework or degree preferred.
• Minimum of 7 years of experience in administrative support, ideally in a healthcare or similarly fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Visio); Zoom experience preferred.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities simultaneously.
• High attention to detail and discretion in handling sensitive information.
• Proven ability to work independently and solve problems effectively.
• Professionalism, adaptability, and a team-oriented attitude.

Additional Details:

• Assignment expected to run through February 2026.
• Business casual dress required.
• Equipment will be provided on-site.

Perks:

• Opportunity to work in a respected healthcare institution.
• Join a collaborative and mission-driven team.
• Gain exposure to executive-level operations and hospital administration.

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