Job Description
Our client is redefining the EV charging experience by providing cutting-edge solutions for forward-thinking enterprises. Combining hardware and software expertise with a deep understanding of Enterprise SaaS, they offer an end-to-end EV charging platform tailored to meet the needs of diverse businesses. They are seeking a qualified and highly motivated Executive Assistant to support the executive team and oversee the general day-to-day operations of their office in Santa Monica. The ideal candidate will have top-tier communication skills, with the ability to serve as a trusted partner to the leadership team while not hesitating to roll up their sleeves and handle administrative operations and tasks.
This is an in-person role in Santa Monica (Los Angeles), CA. Responsibilities:
- Support the executive team with all administrative tasks, such as calendar management, scheduling meetings, expense reports, and meeting preparation
- Draft and edit internal and external emails, memos, and notes on behalf of executives as requested
- Oversee and improve upon day-to-day operations in the office, ensuring a well-organized and efficient work environment, including relationships with building staff and service providers
- Greet guests and visitors, arrange logistics, and facilitate a friendly and professional front-of-house experience
- Handle confidential or sensitive information with discretion, professionalism, and tact
- Proactively anticipate needs, and keep track of follow-ups, action items, and priorities
- Support People Operations team by assisting in setting up new hires with appropriate hardware, software, and additional IT/tech support
- Work with internal teams to develop strategies for increasing impact and effectiveness with internal processes, business development, and delivery of client work
- Handle travel arrangements for executive team as needed, including itineraries, booking flights, and arranging accommodations and ground transport
- Keep track of office needs, such as supply orders, vendor relationships, and facility maintenance requests
- Play a key role in logistics for meetings, lunches, and events by preparing agendas, confirming meeting attendees, reserving space if needed, and coordinating with IT and operations teams
- Be available outside of standard office hours for time-sensitive or urgent needs
Qualifications: - 3-6+ years of experience as an Office Manager, Operations Manager, or high-level Executive Assistant, required
- Bachelor’s degree strongly preferred (high school diploma or equivalent, required)
- Comfortable working in a fast-paced environment - prior startup/high-growth company experience is a big plus
- Extremely detail-oriented with best-in-class written and verbal communication skills
- Highly organized, with the ability to remain calm under pressure, juggle competing priorities, and wear multiple hats as needed
- Proficient in both G-Suite and MS Suites, with the ability to create documents, presentations, and spreadsheets
- Happy to work both independently and as part of a team
- Ability to handle confidential/sensitive information with discretion
- Proactive problem solver with a “get things done” mentality and strong sense of initiative
- Ability to very occasionally lift or move heavy office equipment up to 70 lbs
- Excitement about the company’s mission and desire to make a difference as the company grows and the role evolves
Compensation : Targeting a base salary of $70-$85k, depending on experience
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