Job Description

Job description

Flagship is seeking a hands-on Facilities Manager with a strong background in Environmental, Health, and Safety (EHS) to oversee the operation, maintenance, and continuous improvement of all building systems and services. This role includes responsibility for service levels, budgeting, environmental safety, and physical security.

The Facilities Manager will lead a diverse team, including Facilities Technicians, Mailroom Clerks, Space Planners, an Environmental Safety Coordinator, and other support roles. The ideal candidate will have proven experience in facilities management within an EHS-focused environment, along with strong leadership and operational planning skills.

• Direct day-to-day activities of loss prevention, risk management, safety, security, maintenance, and landscaping
• Manage policy in the areas of quality, cost reduction, complete and on-time delivery, safety, customer satisfaction, employee relations, visual controls and performance measures
• Review analyses of activities, costs, operations, and forecast data to determine progress toward stated goals and objectives
• Collaborate with and works closely with the director of operations to develop and implement plans for the operational infrastructure of systems, processes and personnel designed to accommodate the growth objectives of the company

Essential Functions

• Keep in compliance with and abreast of all OSHA regulations
• Contract with and supervises all outside vendors
• Perform typical tasks to support the facility department
• Manage relations and coordinate requests for repairs and maintenance
• Maintain the work area in a clean and orderly condition and follows prescribed safety regulations.
• Direct the day-to-day activities of loss prevention, risk management, safety/security, maintenance, and landscaping
• Working knowledge of an HVAC system Manage day-to-day operations, coordinate requests for repairs and maintenance, and performance of contractual and extra-contractual work, including bid work on recurring facility work such as HVAC PMs, staffed tech positions, tenant improvement, etc.
• Ensure inventory of supplies and equipment is adequate to meet current and foreseeable requirements .
• Bid work for tenant improvement. Keep accurate records of current space conditions including roof, HVAC, utilities and special circumstances
• Responsible for maintaining a preventive maintenance program within the confines of an annual budget This includes all heating, air conditioning, as well as maintenance and repair of buildings and equipment (AFM)
• Maintain plan for fire evacuation and disaster response. Serves as facility Emergency Response Coordinator.
• Coordinator of Environmental Health and Safety Program Responsible for hazardous waste disposal programs
• Maintain up to date records for all state, federal, and insurance semi-annual and annual inspections
• Maintain a complete and up to date employee right-to-know program
• Must be able to read and interpret drawings, sketches, O.E.M. instructions and specifications.
• Ability to work well with ever changing priorities and or situations
• Must be a self-starter who can work well with people at all levels both in and out of the facility

*NOTE: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks which are illustrative ONLY, and is not a comprehensive listing of all functions and tasks performed or assigned by this position.

Knowledge and Skills

• Working knowledge of regulatory agency requirements
• Excellent written and verbal communication skills
• Technical disciplines in Plant Operations, HVAC, Electrical, Plumbing Strong project management ability and problem-solving skills
• Ability to prepare operating budgets and capital plans
• Ability to read and interpret blueprints, schematic drawings and technical manuals
• Be proficient in computer, electronic and automated functions
• Ability to read and interpret documents such as safety roles, operating and maintenance instructions, and procedure manuals
• Ability to; write routine reports and correspondence; to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages
• Ability to deal with problems involving several concrete variables in standardized situations Excellent time-management and general organization skills

Education and Work Experience

High School Diploma; or GED Bachelor’s degree in construction management or business management 5-10 years’ experience in the maintenance trades, EHS experience is required. Previous experience managing vendors and subcontractor’s.

Work Environment

The work environment includes the following elements and exposures:

Some work may be outdoors in hot, humid or cold weather Assistant in work may require use of ladders and aerial lifts Lubricants and oils on the floor Work in dusty and dirty environments Noise machinery such as air compressors & HVAC equipment Small office environment Personal protective equipment required while performing certain tasks Fast paced work environment Exposed to a combination of normal office type environments, shop environments and manufacturing environments Regularly exposed to dust, odors, oil, fumes and noise

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Frequent hand usage when: handling power tools, boxes, containers, and other objects; writing reports and completing forms; and keyboarding Occasional repetitive motion when grasping, pushing, pulling and rotating body, Constant lifting and carrying objects up to 20 lbs. Frequent lifting, carrying, pushing and pulling objects between 21 – 40 lbs.

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